Executive, Administration (Base In Hanoi, Vietnam)

Mô tả công việc:

(Mức lương: Thỏa thuận)

Job Overview:

The Admin Executive shall provide comprehensive administrative support across multiple office locations, ensuring smooth day-to-day operations. The role encompasses general office administration, travel and logistics coordination, document and file management, and support for expatriate services including visa, TRC and work permit processing.

Responsibilities:

General office administration

• Oversee daily office operations across multiple locations.
• Manage office supplies, equipment, and vendor relationships.
• Supervise outsourced cleaning vendors to always ensure office cleanliness.
• Observe HSSE standards to ensure office safety and keep a proper record of all office fire-fighting documents as in line with the local laws.
• Support internal events, meetings, and office communications.

File & document management

• Maintain organized filing systems (physical and digital) for company records.
• Ensure confidentiality and compliance with data protection policies.
• Assist in document preparation, translation and notarization.

Travel & logistics coordination

• Arrange domestic and international travel for employees, including flights, accommodation, and transportation.
• Provide support for business trips, including itinerary planning and visa applications.
• Oversee company car usage and driver coordination.
• Maintain records of car and taxi card usage.
• Manage expense records to ensure policy compliance.
• Coordinate with Finance Department to ensure payment deadline.

Expatriate support

• Facilitate work permit, visa, and Temporary Residence Card (TRC) applications and renewals for expatriate staff.
• Liaise with government agencies and external service providers.
• Provide onboarding support and relocation assistance for new expat hires.

Others

• May be required to travel on an ad-hoc basis.
• Any other tasks as required to support the team.

Chức vụ: Nhân Viên/Chuyên Viên

Hình thức làm việc: Toàn thời gian

Quyền lợi được hưởng:

13 Month Salary and Performance Bonus
Personal Accident Insurance and Comprehensive Health Care Insurance
Laptop provided

Yêu cầu bằng cấp (tối thiểu): Đại Học

Yêu cầu công việc:

• Bachelor’s degree in Business Administration or related field.
• Minimum 3 years of experience in administrative roles, preferably in a multi-office environment.
• Strong organizational and multitasking skills.
• Proficient in spoken and written English.
• Proficiency in MS Office and document management systems.
• Familiarity with immigration procedures and travel coordination is a plus.
• Detail-oriented and proactive.
• Able to work independently and manage multiple priorities.
• Discreet and trustworthy with confidential information.
• Service-minded with a collaborative approach.

Interested applicants, kindly apply via this link:

https://hrsembcorp.darwinbox.com/ms/candidate/careers/a68886f0f99427

Yêu cầu giới tính: Nam/Nữ

Ngành nghề: Hành chính Văn phòng,Hành Chính/Văn Phòng,Nhân Sự,Quản Trị Nhân Sự (HR)