Purchasing Officer

Project Procurement

• Lead and coordinate procurement for construction, engineering, and technical projects, from tendering through contract award and delivery;
• Align purchasing schedules with project timelines to prevent delays, closely coordinating with relevant departments/ teams/ sections and Project Management personnel;
• Ensure all purchased items meet approved technical specifications and quality standards, working with engineering and production teams to verify requirements;
• Prepare and maintain procurement plans, documentation, and regular progress reports for management and project stakeholders.

Vendor management

• Source, evaluate, select, and develop qualified suppliers for machinery, equipment, construction materials, and related services;
• Collect quotations, analyze and compare pricing, commercial terms, and propose optimal purchasing solutions;
• Negotiate contracts with project vendors, ensuring favorable terms for quality, price, and delivery;
• Coordinate with suppliers and internal teams during equipment delivery, installation, and commissioning phases;
• Conduct supplier performance reviews, focusing on technical capability and reliability, and coordinate with Quality Control to address non-conformities promptly.

Contract & Risk management

• Draft, review, and negotiate project purchase agreements, including penalty clauses, warranty terms, and delivery milestones;
• Monitor contract compliance, address disputes, and mitigate risks in project procurement, in collaboration with Finance and relevant stakeholders.
• Follow up on warranty terms, service support, and claim procedures where needed.

Cost and compliance control

• Perform cost analysis and evaluations for high-value project purchases;
• Ensure compliance with internal/ external legal standards and/or regulations governing the Company and/or the business of the Company, coordinating with relevant stakeholders when required.

General Purchasing

• Support day-to-day procurement needs across departments
• Maintain purchasing records, update SAP database when required, and track order statuses, liaising with requesters to ensure timely delivery and accurate documentation.
• Other relevant tasks as assigned by Purchasing Manager or Head of Administration.

• 3+ years of relevant experience in technical procurement, especially in machinery, equipment, or construction materials
• Bachelor Degree or higher in Business, Logistics, Foreign Trade, Supply chain Management, Engineering, or a relevant field
• Solid understanding of construction materials, engineering equipment, and technical supplier markets
• Well-structured, systematic and accurate working style
• Project coordination and time management skills
• Advanced negotiation skills for Capex and Opex procurement
• Analytical thinking for cost and risk assessments
• Excellence communication and cross-functional collaboration abilities
• Fluency in Vietnamese and English
• Microsoft Office proficiency
• ERP/ SAP experience preferred