Assistant to National Head of BD, Industrial IFM Services

JOB SUMMARY:

Savills Vietnam is a leading real estate services provider and a pioneer in property management services in Vietnam with 30 years presence. We are establishing a new Industrial Integrated Facility Management (IFM) Services business line and are seeking a motivated professional to play a key role in supporting building this new department in a high-growth market.

KEY RESPONSIBILITIES:

1. Business Development Administration

• Prepare draft proposals and presentations.
• Organize the Industrial IFM databases and C3 CRM.
• Conduct market research.
• Support Head of Industrial IFM with networking & events, as needed.
• Liaise with Marketing to promote Savills IFM services.

2. Costing & Budgeting

• Support with cost estimations & pricing models.
• Utilize Microsoft Excel for comprehensive data analysis & reporting.
• Liaise with Finance for invoices, expenses, payment records.

3. Client Relations

• Build and maintain strong relationships with clients & partners.
• Arranging meetings with clients & prospects (online & offline meetings).
• Help finalise NDAs & standard service contracts with clients for signing.

4. Operational & Administrative Support

• Assist with all administrative tasks.
• SharePoint document & folder management.
• Ensuring consistent updates to databases, C3 and SharePoint documents.
• Other paperwork to ensure the smooth operation of the department.

5. Ad-hoc support

• Arranging site visits and booking cars.
• Arrange site visits as necessary e.g., car booking, visit schedules, etc.
• Organise travel arrangements for team e.g., book flights & hotels.
• Assist with Vietnamese & English translation as needed.

6. Departmental Growth

• Actively contributes to strategic planning and operational efficiency, with a unique opportunity for professional development and growth.

REQUIREMENTS:

• Minimum 3 years of experience in a service provider role.
• Background in the industrial or real estate sector (preferably).
• Extremely organized with a high sense of responsibility.
• Business development-oriented with communication & relationship-building skills.
• Fluent in English (written and spoken).
• Proficiency in Microsoft PowerPoint and Excel.
• Proactive, energetic, and motivated to build a new business line from the ground up.