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Job Description:
This position mainly engages in supporting a defined operational group and communicates with various management levels. He/She acts as the key Finance and Accounting liaison with the Operations team in areas of financial training, general financial reports support, compliance, internal controls (e.g., revenue recovery, credit application, accounts receivables, audits, billing adjustments, etc.), and annual budgeting. This position reports to the Freight Forwarding District Finance COE Supervisor.
Responsibilities – Freight Forwarding
Provides Customer Support and Generate General Financial Reports
- Assists District Finance COE to create general financial reports and ensure accuracy of financial reports and variances explanations.
- Distributes financial reports to various departments to meet internal customer needs.
- Supports requests from internal groups (e.g., Operations, UPS Shared Services, Region Treasury Center etc.) to provide analysis on various issues (e.g., fixed assets, AR, AP, inter-company charges, DSO/DBO, Fixed Asset Addition & Disposal Process (ATA/ADA), VT Settlement procedure etc.).
Assists with local statutory compliance
- Supports tax filings and VAT matters.
- Coordinates the signatory of contracts and financial statements.
- Assists in licenses management and Sustainability Report.
- Supports external audits.
Adheres to Internal Financial and Accounting Controls
- Supports and ensures the Record Retention Compliance.
- Assists in coordinating with other functions to ensure submitted supporting documents for 3rd Party Due Diligence, RFA and VOC are completed.
- Sourcing vendors pertaining to Finance activities and prepare associated VOC/RFA documents.
- Acts as compliance coordinator to ensure programs are executed and regulatory risks are addressed to District COE.
- Identifies opportunities for revenue recovery and conducts audits to ensure adherence to contract metrics and contract compliance.
- Supports the development and documentation of policies and procedures to ensure consistency in financial processes
- Supports and coordinates with the operations, field non-operations and GBS sites to manage and track the results of financial balance scored elements for improving performance.
Perform In-country Finance Activities
- Supports local invoicing and billing activities.
- Manages cash collections and petty cash.
- Supports Internal Audit and Business Process Reviews, and Department self-assessments
- Performs physical inventory stocktake
- Coordinate and assists Revenue and Cost Adjustments/Accruals such as IAF Local Purchased Transportation Expense Accrual, Customer rebate accrual, Brokerage bundled rate revenue reclass entry, VAT expense entry and Truck master accrual entry, during month-end closing periods.
Work Experience / Education:
- University degree holder in Finance & Accounting
- Proficient in local tax regulation
- Proficient in MS Excel, Word and PowerPoint
- Analytical, strong in planning and organizing, attention to details
- Good Communication and Interpersonal Skills
- Good written & spoken English
- Good team player
- At least 2 years working experience (Fresh graduates acceptable)
Employee Type:
Permanent
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