Senior/Manager Executive Assistant

I. Key Objective

As Executive Assistant, you play a strategic role in enhancing top executives' effectiveness by optimizing their schedules and time. You ensure they focus on high-impact activities aligned with company goals, becoming a vital contributor to business success.

II. Key Responsibilities

• Calendar Management & Time Optimization
• Organize calendars of Partners/Directors to prioritize high-value activities and KPIs.
• Understand and apply each executive's principles and priorities using tools like Trello.
• Proactively question and clarify any uncertainties to ensure schedule alignment.
• Arrange logistics (travel, meetings, participants, materials) with precision.
• Track post-meeting actions and ensure timely follow-up.
  
• Support VDI Framework Implementation
• Ensure key conversations between Value Creation Teams and Investees are scheduled and completed.
• Monitor dashboards, flag missing interactions, and coordinate directly with Investee stakeholders.
• Drive accountability by initiating resolution when off-track.
  
• Efficiency Optimization
• Continuously identify ways to improve workflows and automate manual tasks.
• Contribute to a culture of operational excellence and time maximization.
  
• Other Duties
• Perform additional tasks as assigned by the Line Manager or Efficiency Team.
  
  
  

III. Key Requirements

• 5+ years as Executive/Project Assistant to assist for BODs/CEOs.
• Fluent English (4 skills)
• Expertise in Microsoft Outlook Calendar; organized, detail-oriented, and systems-driven.
• Experience managing priorities on tools like Trello.
• Skilled in logistics, stakeholder coordination, and executive support.
• Strong communication, data handling, and follow-up capabilities.
• Open, coachable, detail-loving, disciplined, and comfortable with routine and desk-based work.
• Resilient to feedback, action-oriented, and growth-minded.