Trelleborg is a world leader in engineered polymer solutions for almost every industry on the planet. And we are where we are because our talents brought us here. By specializing in the polymer engineering that makes innovation and application possible, Trelleborg works closely with leading industry brands to accelerate their performance, drive their business forward—and along the way, shape the industry and progress that will benefit humankind in the exciting years ahead. Our people are Shaping Industry from the Inside. Why don´t you join us?
Summary of the role
- We are seeking an oriented and proactive Supply Chain Assistant who supports the end-to-end trading operations - from procurement to logistics - ensuring smooth coordination between sales, suppliers, buyers, freight forwarders, and warehouse teams.
- This role plays a key part in maintaining delivery timelines, documentation accuracy, and cost control.
- The details of tasks and responsibilities are listed.
Tasks and Responsibilities
Trading task
- Assist in managing purchase orders (POs) and sales orders (SOs).
- Coordinate with sales, suppliers, logistics providers, and customers to ensure timely shipment and delivery.
- Track shipments and update internal systems with real-time logistics and inventory data.
- Handle import/export documentation (invoices, packing lists, bills of lading, certificates of origin).
- Support customs clearance processes by liaising with customs brokers and ensuring compliance.
- Monitor and report on stock levels, lead times, and delays.
- Assist in analyzing supply chain data to identify cost-saving opportunities.
- Communicate effectively with internal teams (sales, finance, warehouse) to ensure alignment.
- Maintain vendor databases and assist in supplier evaluations.
- Any requirement from HoD.
Updates to the related department
- Notify if any delays during the delivery process.
- Verify, monitor, and inform the related departments of import tax/ export tax rates and policies.
- Explain any additional costs to accounting.
- Inform and support for delivery to customer.
Collect data and submit Payment request to accounting team.
Education and Experience
- Bachelor’s degree in Logistic, customs, Import-Export or relevant majors
- 0 - 1 years of experience or fresh in Customs clearance, Logistics, or Import-Export
- 0 - 1 years of experience or fresh within Procurement process
- Intermediate English proficiency
- Experience with ERPS / Fourth Shift / SAP (preferred)
- Self-motivating and able to work on own initiative.
- Organized and structured with a good attention to detail.
- Possesses transferable skills.
- Teamwork skill
Competencies
- Strong understanding of international trade and Incoterms.
- Proficient in ERP systems (SAP) and Excel.
- Good knowledge of freight logistics, especially sea and air cargo.
- Detail-oriented with excellent organizational and follow-up skills.
- Ability to multitask under tight deadlines and high volumes.
- Basic knowledge of import/export regulations and compliance.
- Fluent in English
- Excellent in planning and communication skills.
Key Interfaces and Stakeholders
Interface with Internal parties: Supply Chain, Managers, Production, Engineering and work colleagues
Geography to cover and Travel requirements
Vietnam. No or very limited travel requirements
Behavioral Characteristics
- Ability to function and work in a Team Environment
- Build strong channels and relationships with Customers and within Trelleborg
- Highly organized and flexible to hand or meet priorities.
- Ability to work independently.
- Ability to work effectively to meet objectives.
- Take initiative and seek additional training or direction as needed
- Must be able to work accurately and efficiently.
- Positive work ethic
Key Performance Indicators
- Timely response to all reporting deadlines.
- Professional conduct and standards of visual, written, and oral presentations.
- With training, gain competence and knowledge of the Company’s Purchasing Excellence program
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