Country Technical Assistance Facility Manager - Vietnam

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  This position is to be based in Hanoi, Viet Nam. The preferred candidate will be required to work from the COAST Viet Nam office in Hanoi, following the set working hours established by the COAST Facility Team.

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  This position is full-time, starting from September 2025 (definite start date is to be decided).

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  The COAST Viet Nam team is lean and operates at a high pace. This position will be responsible for the running of the Technical Assistance Facility Department alone and will not be provided officers/and or any junior staff to delegate administrative tasks to.
• The recruitment is open to Vietnamese nationals only.

• Oversee the TA Facility for their country in line with the agreed TAF processes including the identification and mobilisation of the experts to develop Concept Notes, oversee clear and transparent screening and selection processes and ensure the TA provides value for money through the careful design, robust evaluation and negotiation of offers.
• Coordinate each TA process ensuring adherence to the agreed procedures and advising the Country Team members on these processes and establishing clear, easily accessible tools and templates in line with COAST’s overall procedures and systems.
• Ensure each TA assignment has a Point of Contact and work closely with them to oversee the design, contracting and implementation of each assignment, working collaborative to ensure efficient coordination and oversight.
• Lead on all administrative, contractual and reporting requirements for each TA assignment including coordinating of evaluation / screening meetings, identification of suitable TA providers, negotiating fee rates and deliverables, conducting vetting & reference checks, obtaining relevant approvals (from COAST and FCDO), and drafting TA contracts for each assignment.
• Lead the vetting and due diligence for all individuals and organisations relevant to their Country Office, by liaising with the Vetting Team at DAI Global UK, and with the interested TA providers.
• Lead on briefing and mobilising of TA providers for agreed assignments ensuring kick off meetings, regular review points and reporting are conducted; identify if issues are arising and ensure they are efficiently addressed by the allocated COAST Point of Contact and / or the TA provider as appropriate
• In coordination with the Country MEL Manager, support the establishment of the MEL / results collection for each TA assignment ensuring it contributes to the wider MEL Framework and data is effectively captured and reported.
• In coordination with the Country Finance Manager provide budgeting and forecasting information.

• Regularly update the TAF Roster with new details of existing individuals, or new individuals / organisations
• Participate in weekly meetings with all Country TAF Managers and the PMU TAF Manager to troubleshoot and provide updates on their Country Office TAF portfolio.
• Regularly update the TAF Tracker with new information on the conceptualisation, procurement, award and management of all TA interventions for their Country Office.
• Oversee documentation management and tracking of all TA through the TAF identifying learning, seeking efficiencies and adaptations needed, and collating reporting and analysis from the country activities into the COAST level reporting including financial forecasting, narrative reporting, results data, learning, and analysis.
• Oversee the portfolio of TA activities identifying learnings (from the TA activities themselves or the COAST TA processes) to improve our approaches and offers, contributing to wider team learning and results. Regularly reviewing the TA processes with the other Country TAF Managers, COAST DTL and Senior Programme Manager.
• In coordination with the Country Team Leader and Grant Manager ensure learning from COAST’s TA assignments complement learning across the wider programme including our grants portfolio.

Qualifications and Experience

• A bachelor's degree is required, with a master's degree in a field related to the COAST project being highly preferred.
• A minimum of 15 years of professional experience in independently managing and developing ODA grants and technical assistance.
• Specialized professional experience in the fisheries, environment, or biodiversity conservation sectors is required.
• Proven ability to work independently and manage a department without junior staff.
• Experience in connecting and working with government agencies at national and local levels.
• Experience in coordinating with diverse partners, including international and local NGOs and the private sector.
• Strong proficiency in using grants and project management software.
• Excellent presentation skills.
• Fluent and professional English language skills, both written and spoken.
• Exceptional communication and interpersonal skills, with the ability to effectively engage with diverse stakeholders.
• Strong negotiation, analytical, and problem-solving skills, with experience dealing with vendors and other stakeholders.

Background to DAI