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About us 

The goal of Damen Song Cam is to develop, design and construct a portfolio of tugboats, and high-speed crafts in the most effective and efficient manner. Primarily based on standardized & smart-customized designs. Damen Song Cam is fulfilling current and developing market demands, with well-balanced levels of quality, service, price, and delivery time; thereby providing optimal solutions for our clients. Our vessels are produced at our yards in Thien Huong ward, Hai Phong city, Vietnam as well as in other countries such as Singapore, China, Turkey and The Netherlands. 

The role 

The HSEQ Staff – Documentation & Business Process Administration is responsible for managing HSEQ documentation systems and supporting the development, implementation, and maintenance of business processes aligned with HSEQ standards. This role also provides general administrative and operational support to ensure the smooth functioning of the HSEQ department.

Key accountabilities 

Your tasks are the following: 

A. Documentation Management

• Maintain and control all HSEQ-related documents, procedures, forms, checklists, and records (both hardcopy and digital).
• Coordinate the review, approval, issuance, and archiving of controlled documents in accordance with the document control procedure.
• Ensure all versions of documents are up to date and obsolete documents are removed or archived.
• Manage internal document numbering system and revision tracking.
• Assist in preparation of documentation for audits and inspections (internal/external).

B. Business Process Administration

• Support the mapping, development, and optimization of HSEQ business processes and workflows.
• Monitor implementation status of documented processes and help identify gaps or deviations.
• Collaborate with relevant departments to gather inputs and update procedures when needed.
• Assist in internal communication of HSEQ procedures and best practices.
• Help coordinate management system updates aligned with ISO standards (e.g., ISO 9001, ISO 14001, ISO 45001).

C. General HSEQ Department Support

• Support the scheduling, coordination, and minute-taking for HSEQ meetings, audits, trainings, and safety talks.
• Assist in the collection and compilation of HSEQ KPIs, statistics, and reports.
• Help manage training request, training attendance logs, and incident reporting data.
• Handle administrative tasks such as filing, supply ordering, booking training venues, and communicating with internal stakeholders.
• Assist in organizing HSEQ campaigns, drills, and other departmental initiatives.

Qualifications & Requirements 

To be successful in this role you bring: 

Qualifications:

• Bachelor’s degree in Business Administration, Occupational Safety, Environmental Science, or a related field.
• Minimum 1–2 years of experience in document control, HSEQ administration, or office administration.
• Familiarity with ISO 9001, 14001, and 45001 standards is an advantage.

Skills and Competencies:

• Strong organizational and documentation skills.
• High attention to detail and accuracy.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Good communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Fluent in English and Vietnamese

What we offer 

Here at Damen, we realize supporting and managing many talented individuals is of great essence. We understand that the key to success is to find the right person for the right job. That’s why we continually invest in your development. Damen offers you: 

• a dynamic international working environment focusing on technology and innovation; 
• a competitive salary; 
• holiday bonus, Tet bonus, quarter bonus; 
• monthly fuel allowance; 
• 24/7 insurance + health insurance for employee and spouse 
• social insurance 
• business trip allowance (if any); 
• continuous focus on professional and personal development through training programs. 

Other 

Damen Song Cam does not approve of a commercial, contractor and/or agency acquisition or commercial use of this advertisement. Proposing candidates without invitation is not appreciated and will not be considered. 

Recruiter:

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