Dong Da, Ha Noi, Vietnam (VNM,SCDVN)
Department
Human Resource & Administration
Job posted on
Jul 29, 2025
Employment type
Contract
About Sembcorp
Sembcorp is a leading energy and urban solutions provider headquartered in Singapore. Led by its purpose to drive energy transition, Sembcorp delivers sustainable energy solutions and urban developments by leveraging its sector expertise and global track record.
Join Integrated Urban Solutions
Play a role in building smart and sustainable cities! With over 30 years of experience, we transform raw land into thriving developments across Vietnam, Indonesia, and China. As a key growth engine, our Integrated Urban Solutions segment strives to be Asia’s fastest-growing industrial solutions provider. By delivering efficient energy solutions and pioneering innovative water resource management, we enable the growth of vibrant, future-ready communities.
Job Description
Job Overview:
The Admin Executive shall provide comprehensive administrative support across multiple office locations, ensuring smooth day-to-day operations. The role encompasses general office administration, travel and logistics coordination, document and file management, and support for expatriate services including visa, TRC and work permit processing.
Responsibilities:
General office administration
- Oversee daily office operations across multiple locations.
- Manage office supplies, equipment, and vendor relationships.
- Supervise outsourced cleaning vendors to always ensure office cleanliness.
- Observe HSSE standards to ensure office safety and keep a proper record of all office fire-fighting documents as in line with the local laws.
- Support internal events, meetings, and office communications.
File & document management
- Maintain organized filing systems (physical and digital) for company records.
- Ensure confidentiality and compliance with data protection policies.
- Assist in document preparation, translation and notarization.
Travel & logistics coordination
- Arrange domestic and international travel for employees, including flights, accommodation, and transportation.
- Provide support for business trips, including itinerary planning and visa applications.
- Oversee company car usage and driver coordination.
- Maintain records of car and taxi card usage.
- Manage expense records to ensure policy compliance.
- Coordinate with Finance Department to ensure payment deadline.
Expatriate support
- Facilitate work permit, visa, and Temporary Residence Card (TRC) applications and renewals for expatriate staff.
- Liaise with government agencies and external service providers.
- Provide onboarding support and relocation assistance for new expat hires.
Others
- May be required to travel on an ad-hoc basis.
- Any other tasks as required to support the team.
Requirements
- Bachelor’s degree in Business Administration or related field.
- Minimum 3 years of experience in administrative roles, preferably in a multi-office environment.
- Strong organizational and multitasking skills.
- Proficient in spoken and written English.
- Proficiency in MS Office and document management systems.
- Familiarity with immigration procedures and travel coordination is a plus.
- Detail-oriented and proactive.
- Able to work independently and manage multiple priorities.
- Discreet and trustworthy with confidential information.
- Service-minded with a collaborative approach.
Our Culture at Sembcorp
At Sembcorp, our culture is shaped by a strong set of shared behaviours that guide the way we work and uphold our commitment to driving the energy transition.
We foster an institution-first mindset, where the success of Sembcorp takes precedence over individual interests. Collaboration is at the heart of what we do, as we work seamlessly across markets, businesses, and functions to achieve our goals together. Accountability is a core principle, ensuring that we take ownership of our commitments and deliver on them with integrity and excellence. These values define who we are and create a workplace where our people can thrive while making a meaningful impact on driving energy transition.
Join us in making a real impact!
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