Project Management Lead cum Executive Assistance to the Executive Committee (ExCom)

Aon Vietnam is currently recruiting Project Management Lead cum Executive Assistance to the Executive Committee (ExCom) to join our team in Hochiminh.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

Responsibilities:

Project Management Lead

• Support Country CEO in implementation and execution of country business strategies, ensuring alignment with organizational goals and priorities.
• Work with Business Leaders to execute the Delivering Aon United strategy on client planning and helping clients to protect and grow their businesses.
• Lead cross-functional projects from initiation through execution as assigned by the CEO including not limited to act as the primary liaison with the designated agency to coordinate and execute local training initiatives
• Measure project performance using appropriate tools and techniques in order to monitor the progress of the project, identify and quantify any variances, perform any required corrective actions, and communicate the information broadly. Ensure a common understanding by setting expectations in accordance with the Project Plan, to align the collaborators and team members.
• Work with responsible management to develop a fact base for BU Leaders. This requires macro-economic research and understanding on the markets, Aon's performance, Aon's competitive positions, Aon's business model, structure & people.
• Track and monitor strategic activities/initiatives to ensure goals and benchmarks are achieved. Facilitate reporting and measurement ensuring a timely flow of key performance data and information for stakeholders across the enterprise.
• Prepare executive-level presentations, reports, and dashboards for internal and external stakeholders.
• Research, coordinate, and consolidate business data to support the Country CEO in preparing reports and presentations for business partners.
• Assist in drafting and disseminating key communications on behalf of the Country CEO, maintaining a high level of professionalism and confidentiality.
• Other tasks as assigned.

Executive Assistance to ExCom

• Serve as a trusted advisor and operational partner to the ExCom, ensuring seamless coordination and communication
• Manage ExCom meeting logistics, including agenda setting, minutes, and follow-up actions.
• Act as a liaison between the ExCom and internal/external stakeholders, maintaining discretion and professionalism
• Support ExCom with calendar management, travel arrangements, and expense reporting
• Draft high-level communications, briefing notes, and confidential documents on behalf of the CEO and ExCom
• Other tasks as assigned

Qualifications:

• Bachelor’s degree in business administration, Management, or related field (Master’s preferred).
• Minimum 5 years of experience in project management, executive assistance to ExCom, or strategic operations.
• Excellent written and verbal communication skills
• Outstanding organizational, analytical, time management and communication skills.
• Proven ability to manage multiple priorities in a fast-paced environment.
• High level of integrity and discretion in handling confidential information.
• Proficiency in project management tools and Microsoft Office Suite.
• PMP or CAPM Certification

Preferred Skills:

• Experience supporting executive committee or C-suite executives.
• Familiarity with corporate governance and ExCom operations
• Project management skills and experience

Key Competencies:

• Strategic thinking and execution
• Stakeholder engagement and influence
• Problem-solving and adaptability
• Attention to detail and follow-through

Benefits:

• Competitive salary and benefits package.
• Opportunity to contribute significantly to company growth and success.
• Work in a dynamic and fast-paced environment.

How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email: [email protected]