Project Coordinator (12 months & contracted through 3rd party)

Overview:

RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work.  All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students.  Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

Why RMIT University Vietnam?

RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 140th globally and 11th in Australia in QS World University Rankings 2024. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: https://www.rmit.edu.vn/careers

Your Role

The Project Coordinator will lead the implementation of a diverse range of minor capital and renovations projects whilst providing coordination support for major capital projects at RMIT Vietnam, in order to ensure the effective use of space and to maintain a high standard of facilities within buildings on campus.  Minor capital projects cover small scale infrastructure, building interior space upgrade projects to sustain and improve teaching, learning and working environment. This position will manage technical drawings, specifications and project reports.

Reports to: Senior Project Manager, Property Services

Key Accountabilities

• Lead the implementation & delivery of a variety of minor capital and renovation projects.

• In a coordination capacity, support the project team to deliver major capital projects at the University.

• Ensure safety standards are followed at all time across all project works.

• Participate in tender evaluation & procurement process as required.

• Coordinate & review of construction documentation in accordance with RMIT design standards.

• Be the point of contact on projects with regards to scheduling, contractor & consultant management, and other project related information.

• Coordinate with relevant stakeholders, RMIT team and external contractors to ensure delivery of projects within project timeframes & budget.

• Schedule regular meetings, record decisions and assigned tasks.

• Liaise with stakeholders & end-users to gain a clear understanding of the project scope, objectives and intended outcomes.

• Effectively plan projects setting clear actions or tasks to ensure effective delivery within agreed programme.

• Manage, forecast, monitor, control and report on project finances throughout the life of the project / program.  Upon completion of projects, analyse and report on actual costs against approved costs to ensure there is no over-expenditure in project/program costs.  

• Monitor project progress and capture and manage risks/issues; communicating risks to stakeholders as an when required.

• Manage the efficient and cost-effective completion of assigned projects using RMIT Gateway Project Management Process during formulation, design, construction and commissioning phases.

• Project finalisation, collating hand-over documentation, follow up defect & liability management.

Key Selection Criteria

• Degree in Architecture, Engineering, Building Construction or Project Management.

• At least three years of experience in a similar Project Coordinator with a sound understanding of Project management methodology, especially relating to architecture, construction industry or facility management.

• Ability to read, draw, and modify existing drawings using CAD software (2D & 3D). Experience of BIM related software is also desirable.

• Experience in the preparation of flowcharts, schedules, action plans and simple budget tracking.

• Demonstrated experience in drawing, record and retrieve.

• Strong organizational skills, including multitasking and time-management.

• Strong stakeholder relationship management and teamwork skills.

• Working knowledge in managing risks & problem solving.

• Working knowledge of project management tools and alternatives.

• Experience of applying IT technology into communication and project management will be well regarded.

• Ability to display appropriate behaviours in line with the position, as per the RMIT Behavioural Capability Framework (Connectedness, Commitment to Excellence – Improve and Simplify; Imagination and Innovation; Impact; Inclusion; Agility).

Additional Information

• Contract duration: 12 months

• Highly competitive gross salary

• Annual leave: 1 day per working month

• Accident Insurance 24/7

• Free use of onsite sports and fitness facilities

• Library on campus and online - access to the RMIT Australia online library

English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General 5.5 (or equivalent Linguaskill 160). 

To be eligible for this position you must be a Vietnamese citizen.  Applications received from non-Vietnamese candidates will not be considered.

To Apply

Please submit your CV, cover letter, qualifications, ID, and address your suitability for this position by clicking on the ‘Apply’ button.

Important Notice

• Please ensure your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means. 

• RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply. 

• For any questions or support, feel free to reach out to our Talent Acquisition team at [email protected] 

#RMITVietnam

Applications Close:

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.  As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

https://www.rmit.edu.vn/about-us