Overview:
RMIT University Commitment
RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
Why RMIT University Vietnam?
RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 125th globally and 10th in Australia in QS World University Rankings 2026. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University
RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: https://www.rmit.edu.vn/careers .
Your role
The Student Activities & Project Assistant supports the Student Life Department at RMIT Vietnam’s Saigon South campus across three key areas: Communications (social and digital media), Student Activities & Events, and the Student Club Program. This role helps coordinate and deliver events (including evenings and weekends), manages communication calendars and digital content, and supports club operations and logistics. Strong organization, flexibility, and teamwork are essential to succeed in this student-focused role. The position requires strong organizational skills, adaptability, and a collaborative mindset to effectively support a wide range of student-focused initiatives.
Reports to: Senior Coordinator, Club Program, Student Life
Indirectly reports to: Activities and Events Coordinator, Student Life and Student Digital Experience Engagement Officer, Student Life
Key Accountabilities
Communications (Social & Digital Media ): Coordinate Student Life’s communication calendar; ensuring the timely publication of approved content and coordination across relevant teams. Develop and design engaging content for Student Life channels, including weekly activity highlights while also providing media support through capturing and posting photo and video content at Student Life-led events. Manage student inquiries on social media and liaise with stakeholders to deliver prompt and accurate responses.
Event planning, logistics, and execution: Assist in the planning, preparation, and on-site execution of Student Life-led events, including coordination with relevant departments, volunteers, and vendors to ensure smooth operations.
Club Program Operation & Club-led events: Assist in the administration and logistics of club events (Level 2 & 3), including document processing (FSRF, RA, OHS, guest lists) and sponsorship disbursement tracking; Coordinate on-site support for club-led events, especially those occurring in the evenings or on weekends, ensuring smooth operations under Student Club Activities Officer supervision.
Administrative tasks: Support event paperwork, reimbursements, and sponsorship documentation. Assist with supplier coordination, including system registration, purchasing, and tracking deliveries and required paperwork.
Meetings and general support: Take notes and support documentation during meetings, while assisting senior staff with other assigned tasks as needed.
Key Selection Criteria
Bachelor’s degree in a relevant discipline.
Prior experience in event logistics support, procurement of event items, and administrative tasks. Experience working in an event agency is a significant advantage.
Well-developed interpersonal skills including coordination, liaison, and cross-cultural communication, both written and spoken, in English and Vietnamese, across a broad range of stakeholders.
Strong planning, organizational, analytical, and problem-solving skills, with the ability to work independently or as part of a team.
Attention to detail, high level of accuracy and security when managing information.
Demonstrated knowledge and experience with computer software and platforms, including databases, spreadsheets, presentation software, apps and social media.
Proven ability to manage multiple tasks, prioritize effectively, and meet changing deadlines.
Proficiency in design tools (Ai, Ps, Adobe, Canva) is an asset.
Ability to demonstrate behaviours in line with the position and RMIT Values: Integrity, Courage, Imagination, Impact, Inclusion, and Passion.
Other Information
Contract: duration 05 months
Highly competitive gross salary
Annual leave: 1 day per working month
Accident Insurance 24/7
Free use of onsite sports and fitness facilities
Library on campus and online - access to RMIT Australia online library
English Proficiency
English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General 6.0 (or equivalent Linguaskill 160).
To be eligible for this position you must be a Vietnamese citizen. Applications received from non-Vietnamese candidates will not be considered.
To Apply
Please submit your CV, cover letter, qualifications, ID, and address your suitability for this position by clicking on the ‘Apply’ button.
Important Notice
Please ensure your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.
RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.
For any questions or support, feel free to reach out to our Talent Acquisition team at [email protected]
#RMITVietnam
Applications Close:
13 thg 7 2025 11.59 pmRMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.
https://www.rmit.edu.vn/about-us
