POSITION PURPOSE:
Control the Company’s Accounts Payable process, in order to make all payments in timely manner. Register, control and administer the accounts payable with the company's suppliers in order to settle the services provided by them in their favor in a timely manner. This role will be the part of Global Finance Shared Service and support the organization to grow and achieve the strategy
JOB SPECIFICATIONS:
· List down suppliers and put in charge person
· Setup rules in the mailboxes
· Guide/coach AP executive on AP process
· Daily checked all mailboxes (including the one allocated to AP executive)
· Overview AP executive mailbox to identify issues and urgent cases, late payment
· Review pending on due payment for whole team to ensure all payments are on time
· Weekly sending invoices to remind Res/ops team to clear AP discrepancy
· Communicate with suppliers when there is any issues and report to higher level
· Consolidate payment with team members · Explain for any overdue payment
· Reconcile bank account with master file- key suppliers
· Checking payment in details with invoices (amount and tax record is matched with invoices)
· Check in detail bank account for ALL suppliers (ensure that bank account matched with payment request/invoices by suppliers)
· Reconcile with the voucher list to ensure no AP discrepancy before payment
· Review pending invoices to ensure that no overdue payment without AP discrepancy
· Review due date stated by suppliers and due date in Tourplan, investigate with contracting team and update tourplan if needed
· Record bank payment, VCC payment in tourplan
· Prepare data for CF forecast and send it to the leader
· Comments and review on monthly aging
· Reconcile AP balance with confirmation
ESSENTIAL QUALIFICATIONS AND EXPERIENCE
▪ Minimum qualification of a Diploma in finance.
▪ Minimum of two years’ experience Accounting, business administration or finance shared services.
▪ Fluent in written and verbal in both national language and English
▪ Intermediate Excel Skills.
▪ Proficient with Microsoft Office applications and Tourplan experience would be an advantage.
SKILLS AND ATTRIBUTES
▪ Outstanding communication skills with strong customer care focus.
▪ Excellent organizational skills with the ability to be flexible and implementing change when needed.
▪ Excellent communicator to a diverse range of people (customers, suppliers, team members, leaders).
▪ High attention to detail.
▪ Able to work under pressure and juggle multiple tasks and able to work outside office hours when required.
▪ Solution focused and great at problem solving.
▪ Able to work independently and within a team assisting team members to help everyone achieve results.
▪ Flexible rotating roster that may include late nights, weekends and early mornings and flexible with uncertainties/changing priorities and under pressure.
▪ Willing to travel on business when required
▪ Personally aligned with Discova’s company purpose and values
About Us
To learn more about Discova and our work perks click: https://bit.ly/4hEd88H
Get in touch now and Discova a world of possibilities!