Job Summary
The Executive – Procurement Management is responsible for executing and supporting procurement activities to ensure the timely and cost-effective acquisition of goods and services in alignment with the organization’s policies, procedures, and strategic goals. This role involves sourcing suppliers, negotiating contracts, managing vendor relationships, and coordinating with internal departments to fulfill procurement needs efficiently.
The executive plays a critical role in ensuring compliance with and contributing to cost savings and process improvements.
General Responsibilities
1.Procurement Planning:
- Assist in developing short- and long-term procurement plans based on organizational needs.
2. Supplier Sourcing and Evaluation:
- Identify and evaluate potential suppliers based on quality, pricing, delivery, and service. Maintain and update an approved vendor list.
3. Quotations and Price Negotiations:
- Request, compare, and analyze quotations from multiple suppliers. Negotiate terms and conditions to achieve cost-effective procurement.
4. Purchase Order Management:
- Prepare and issue purchase orders in compliance with company policies. Track and manage order confirmations, delivery schedules, and logistics.
5.Vendor Relationship Management:
- Maintain strong working relationships with key suppliers and vendors. Resolve issues related to quality, delays, or invoice discrepancies.
6.Inventory Monitoring and Control:
- Monitor stock levels and coordinate with the inventory or warehouse team.
7.Compliance and Documentation:
- Ensure procurement activities comply with legal and company regulations.
8.Cost and Quality Control:
- Analyze procurement data to identify cost-saving opportunities.
9.Reporting and Analysis:
- Prepare regular procurement reports (e.g., spend analysis, supplier performance).
10.Support Strategic Procurement Initiatives:
- Contribute to the development of procurement strategies and continuous improvement initiatives.
Functional Skills and Knowledge
- Strategic Sourcing
- Negotiation and Contract Management
- Supplier Relationship Management (SRM)
- Financial Acumen
- Risk Management
- Data Analysis and Technology Utilization (Using procurement software (e.g., SAP Ariba, Oracle Procurement Cloud).
- Communication Skills
- Negotiation and Persuasion
Education
Degree or professional qualification in Business Administratio or related field
