HR Admin & IC Executive

Objectives

We’re looking for an HR Admin & IC Executive to provide efficient administrative and HR support that ensures smooth daily operations of the company, while contributing to internal communication initiatives that foster employee engagement, collaboration, and a positive workplace culture. This role offers the opportunity to gain hands-on experience in both office administration and people-focused communication activities.

Job Description

Administration (70%):

Office management:

• Monitor and ensure adequate supplies and stationery
• Manage inventories, stationery/travel/event expenses, and maintenance costs of the company

Operations:

• Proceed, follow up and update payment request
• Manage papers and records of the HR Department in place

• Receive, classify and transfer documents and correspondence to relevant employees/departments/clients as required
• Assist in other tasks related to logistics, paperworks, etc.

Process Improvement & Smart Working: Identify ways to automate repetitive tasks and optimize administrative workflows.

Internal Communication (30%):

• Assist in idea generation, planning and execution of engagement activities, teambuilding, year-end party, job fair, event, charity and other HR activities
• Content Creation: Support internal HR newsletters, employee spotlights, and company-wide announcements.

Job Requirements

Skills & Knowledge & Qualification

Must have

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 1+ years of experience in administrative, HR roles or operation/assistant.
• Strong problem solving skills.
• Excellent organizational and multitasking skills.
• Strong verbal and written communication abilities. English skills are required.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• High level of integrity, discretion, and professionalism.
• Ability to work independently and with cross-functional teams

Good to have

• Experience coordinating internal events or communications
• Strong interpersonal skills and ability to interact across departments and levels

PMAX-er Identification

• Client Impact: Everything we do is ultimately to deliver real client impact and value.
• Innovation: Innovation is to drive change and innovative new ideas to create more values for clients, teams and society.
• People development: People development is to attract, develop, and retain the most talented people. Development is a responsibility, not a choice, of both the individual as well as the organization.
• Integrity: Integrity is to be honest and show a consistent and uncompromising adherence to what is right, even if it is at our own cost.
• Teamwork and fun: Teamwork and fun is the cooperative and collaborative effort of a team to achieve a common goal or to complete a task, and trying to build a joyful & enjoyable atmosphere for everyone.
• Extreme ownership: Extreme Ownership is the practice of owning everything in your world, to an extreme degree. Think of yourself as the owner of the company. It means you are responsible for not just those tasks which you directly control, but for all those that affect whether or not your task is successful.

Benefits

• Competitive salary range with quarterly & yearly incentives and 13th-month salary
• Flexible working time with 4 days working from home per month and 15 paid leaves per year
• Insurance as full salary (SHUI). (For official employees)
• Annual health check-up and Healthcare Insurance VNI for all employees. (For official employees)
• Laptop allowance or support for laptop purchase costs on an individual basis
• Internal training & career development opportunities, and external L&D budget sponsorship
• Team bonding budget quarterly, snack time to engage team members
• Quarterly, Yearly Recognition Gifts & Awards and gifts on special occasions (birthday, New year…)
• Holiday activities; Company trip; Year End Party; Company Birthday; Culture Day; Quarterly Town Hall.
• Other staff welfare allowances.

Job Summary