Legal Specialist (06 months & contracted through 3rd party)

Overview:

RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work.  All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students.  Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

Why RMIT University Vietnam?

RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 140th globally and 11th in Australia in QS World University Rankings 2024. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: https://www.rmit.edu.vn/careers

Your role

The Legal Specialist serves as the primary point of contact for legal services within RMIT's Legal & Compliance Department. This role is essential for developing, maintaining, and ensuring compliance with relevant laws, policies, and systems throughout the university. The Legal Specialist must provide timely and high level of customer-focused support and stakeholder management within the Legal & Compliance team.

Report to Legal Manager           

Key Accountabilities

Legal services and compliance task:

• Be responsible for providing high-quality legal services, including serving as the initial checkpoint (tier 1 and tier 2) for legal processes, procedures, and provisions submitted to the Legal Department and proposing legislative solutions and counsel to requesters for legal concerns; staying updated on legal news, policies, decisions, and procedures releasing by the government; reviewing contracts following RMIT compliance and advise and implement technical modification where needed;

• Ensure adherence to processes and systems for managing contract information, approvals, reporting and execution. Review and approve contracts, legal templates, and agreements of specific amounts and low risk. Assist the legal manager with contracts of higher complexity or value.

• Ensure the University's adherence to regulatory compliance programs from the government.

• Implement and maintain standardized procedures for physical stamps and electronic signatures to ensure the validity of RMIT contracts.

• Oversee and evaluate departmental compliance self-assessments to ensure the University's adherence to legislative provisions.

• Manage the legislative/policy change communication process.

• Conduct periodic reviews of existing contract templates and recommend the development of additional templates as needed.

• Liaison and work with related authority officers for the licensing process for RMIT VN.

• Coordinate with the GA and Finance departments to prepare important reports for authorities as requested by Executive Level.

Administrative tasks:

• Serve as the primary point of contact for the L&C team, providing support for contracting activities, including templates and guidance.

• Oversee the Service Connect platform for the Legal & Compliance department.

• Assist in managing the L&C department's supplier list and alocation budget.

• Ensure the timely and accurate processing of payment claims.

• Maintain proper document archiving and storage.

• Provide general administrative support to the L&C team.

Other tasks as assigned by the line manager.

Key Selection Criteria

• Bachelor’s degree in Law.

• At least 5 years’ experience working in a similar role or a related job role in legal

• Excellent communication skills, both written and verbal. Experience from working within the corporate sector in education industry is an advantage.

• Excellent customer service skills with a professional and proactive approach.

• High level of accuracy and confidentiality in all correspondence and administrative documents adhering to the University and departmental standards

• Excellent organisational skills and attention to detail;

• Demonstrates ability to analyse, interpret, evaluate and present information;

• Well-developed interpersonal skills, including negotiation, liaison and cross-cultural communication;

• Advanced IT skills with knowledge of Microsoft Word, Excel, Access, PowerPoint and other relevant business software.

• Demonstrated ability to show initiative, think outside the box and creatively solve problems.

• Ability to display appropriate behaviours in line with the position and RMIT Values

Other Information

• Project duration: 06 months

• Highly competitive gross salary

• Workload: Fulltime

• Annual leave: 1 day per working month

• Private Insurance

• Free use of onsite gym

• Library on campus and online - access to RMIT Australia online library

English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General 6.5 (or equivalent Linguaskill 170). 

To be eligible for this position you must be a Vietnamese citizen.  Applications received from non-Vietnamese candidates will not be considered.

To Apply

Please submit your CV and cover letter addressing your suitability for this position by clicking on the ‘Apply’ link below.

Important Notice 

• Please ensure your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means. 

• RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply. 

• For any questions or support, feel free to reach out to our Talent Acquisition team at [email protected] 

#RMITVietnam

Applications Close:

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.  As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

https://www.rmit.edu.vn/about-us