Expect more. Connect more. Be more at Diebold Nixdorf. Our teams automate, digitize, and transform the way more than 75 million people around the globe bank and shop in this hyper-connected, consumer-centric world. Join us in connecting people to commerce in this vital, rewarding role.
Performs administrative support and secretarial duties for an individual, department or group. Answers telephones, greets guests and prepares correspondence, presentations and reports. Maintains calendars, coordinates meetings and travel arrangements. Proficient in current computer programs such as Word, PowerPoint, and Excel etc. Maintains confidential records and information.
- Supports front desk site, manager, senior manager and / or a department.
- Maintains accurate schedule of activities of the leader / team supported, including calendar, meeting coordination and travel arrangements.
- Makes arrangements for conferences and meetings and prepares required materials and equipment.
- Schedules conference rooms / space for scheduled meetings and events.
- Coordinates and supports conference calls.
- Researches and collects information at the request of supervisor or staff.
- Maintains and respects confidentiality.
- Greets, logs and directs visitors, mail and packages.
- Filing and retrieving documents.
- Answers and routes incoming calls and correspondence and/or escalates when necessary.
- Prepares correspondence, presentation and meeting support material.
- Makes travel arrangements and completes travel-related paperwork / documentation and assists with expense reporting.
- Builds strong working relationships with allied teams, such as mail room operations, building security, catering and facilities teams.
- Handles purchase orders and maintaining office supplies.
- Maintains clean and stocked conference rooms, supply stations, printer stations, guest receptions and general work area.
- Utilizes knowledge of appropriate software tools, such as Windows and MS Office applications, and phone systems.
- Assists with special projects as assigned.
Required Qualifications
- Minimum of 2-4 years of relevant experience in Administrative Assistance
- Basic to intermediate knowledge in leasing contract preferred
- Any college diploma is acceptable
- Proven ability to work with minimal to no supervision
- Good business English skills (written and spoken)
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Why should you join Diebold Nixdorf?
Brightest minds + technology and innovation + business transformation The people of Diebold Nixdorf are 23,000+ teammates of diverse talents and expertise in more than 130 countries, harnessing future technologies to deliver personalized, secure consumer experiences that connect people to commerce. Our culture is fueled by our values of collaboration, decisiveness, urgency, willingness to change, and accountability.
–Diebold Nixdorf is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status.
** To all recruitment agencies: Diebold Nixdorf does not accept agency resumes. Please do not forward resumes to our jobs alias, Diebold Nixdorf employees or any other organization location. Diebold Nixdorf is not responsible for any fees related to unsolicited resumes**
We are a global Company operating in multiple Locations and Entities. As we are keen to find the best solution for our candidates several legal entities might be applicable for a Job offer. A List of our operating entities can be found here - https://www.dieboldnixdorf.com/en-us/about-us/global-locations
