Human Resources Administrator

AdStart Media (www.adstartmedia.com) is a technology-driven company active in digital advertising and mobile payments, well-established and rapidly expanding globally. As a global organization, we take pride in our partnerships with renowned international brands, esteemed publishing houses, media buyers, and innovative app developers. Our culture is characterized by youthfulness, a spirit of collaboration, and a vibrant social atmosphere.

At our core, we embody a performance-driven ethos, firmly believing that meaningful connections are the catalysts for growth. We highly value diverse perspectives and opinions, as they play a pivotal role in making a substantial impact during our rapid expansion phase.

We are looking for a Human Resources Administrator responsible for daily operations of our office and ensure everything runs smoothly. You will play a key role in representing the Human Resources & Administration Team and be the contact person for most of the enquiries from team members. In order to fit this role, we expect someone with good problem solving skills, time management skills, project management skills and also people-focused.

YOUR MAIN DUTIES:

Human Resources Administration:

• Oversee all aspects of Human Resources administration including policy interpretation, onboarding, and offboarding processes.
• Collect and manage payroll data such as bank account details and working days.
• Maintain and update both physical and digital personnel records, including employment contracts and PTO requests.
• Administer the internal HRIS tool (People Force) and ensure it is up-to-date with new hire information.
• Coordinate with the Finance team to ensure timely delivery of monthly payroll.

Policy and Procedures:

• Create and distribute guidelines and FAQ documents to communicate company policies effectively.
• Track performance against objectives to support and reward a high-performance culture.

Employee Engagement:

• Act as a point of contact for employee queries and concerns.
• Suggest, plan, and organize corporate events such as team-building activities and company trips.
• Foster a positive and collaborative work environment through various employee engagement initiatives.

General Administration:

• Manage end-to-end administrative Human Resources processes including onboarding, monthly petty cash, business expenses, and absence management.
• Provide comprehensive support for all HR-related administrative functions to ensure seamless operations.
• Ensure compliance with local labor laws in Vietnam

Office Management:

• Handle day-to-day office management tasks, ensuring a smooth and efficient office environment.
• Support the management team with daily administrative tasks as needed.

• English fluency is a must
• Knowledge of labor legislation is a must
• 3+ years of experience working in a Human Resources function
• Familiarity with Human Resources Information Systems (HRIS)
• Self driven and proactive spirit with a track record of initiative taking and effective project management
• An effective communicator and natural relationship builder who can collaborate with and influence a variety of work styles and personalities

• An environment with high energy, flat hierarchy, positive attitude, and growth you would expect from a startup coupled with all of the security and benefits of an established company
• Competitive salary and flexible work life balance
• Paid annual leave and sick leave
• Fun team building activities including annual company trip, parties and other benefits
• An inclusive environment of friends who happen to work together

And much more